Find all our latest news on Facebook. Find out our latest news on Facebook

Biloela Eisteddfod Rules and Regulations

2017 News

During each Eisteddfod many points are raised regarding how to improve or change the running of the Eisteddfod.  Please note that throughout the 2016 Schedule, ** will indicate changes that have been implemented or points that the committee feels need to be raised and brought to the attention of competitors, teachers, parents and all attending the Eisteddfod.

Rights of the Committee

The Committee reserves the right to:

  • Refuse an entry.
  • Disqualify a competitor who, or whose parent, guardian or teacher, in its opinion, has any communication with the Adjudicator during the Eisteddfod unless requested by the Adjudicator. PLEASE NOTE: As some of our Executive Committee are also parents of competitors, it may be necessary for them to speak with the adjudicator during or before the Eisteddfod on Eisteddfod business matters.
  • To appoint a substitute Adjudicator should for unforeseen circumstances the appointed Adjudicator is unable to perform his/her duties.
  • Combine sections where there are not at least three (3) entries in the Section. No younger entrant would be disadvantaged in this instance.
  • Alter or amend the program at any time.
  • Allocate trophies and prizes where it sees fit.
  • Disqualify and/or penalize a competitor who is found to have gained access to “Unauthorised Areas” of backstage.

Eisteddfod Etiquette

Consideration and respect towards all the wonderful people who make it possible for you to perform in an environment equal to the best in Australia.

The members of the committee and their band of volunteers give themselves freely. They receive no salary – it is purely love and a desire to give to the youth of the district which prompts their generosity. Sadly, over the past few years, committee members have been subjected to abuse from some, which is hurtful and not acceptable behaviour. Please remember that but for this group of people there would be no eisteddfod. There would not be a local avenue for you to gain experience.

A Smile, Please and Thank You will work wonders for your self esteem and overall enjoyment of the eisteddfod.

It is important for performers to dress for the occasion. Sometimes school uniform is the correct dress code, but at other times it is a duty of respect for the adjudicator, the audience and yourself, to look your best, and be tidy and modest. (Modesty – bearing in mind the length of a skirt when on stage and the audience is on a lower level.)

Inappropriate and suggestive movement and/or obscene language is not permitted. Failure to adhere to this rule may result in disqualification. Loud yelling, whistling and barracking from the audience is also considered by the Committee to be inappropriate and will not be tolerated.

Routines/Own Choice selections are to be chosen with a view to the age of the competitors and with the realization that there will be children in the audience.  Time and Word Limits as advised in the Schedule MUST be adhered to.

Members of the audience are requested to maintain silence and retain their seats during a performance. No-one will be permitted to enter or leave as the doors to the auditorium or supper room (when in use) will be closed during a performance.

NO mobile phones and/or ANY electronic devices are allowed in the Auditorium or Supper Room.

The taking of photographs with cameras, mobile phone cameras or videos, and the use of a video or sound recording device is strictly prohibited.

Trophy/Bursary /Award winners should express their appreciation to the donor/sponsor, details of which are attached to the prize.

Competitors

All competitors compete at their own risk

All Competitions held under the auspices of the Biloela Eisteddfod Society Inc. are open to AMATEURS ONLY (except Open Sections). The term "Amateur" is defined as one whose principal source of income is not derived from that branch of arts in which they compete. Studio Principals or person holding full dance teaching qualifications are NOT eligible to compete. OPEN SECTIONS  are open to any Competitor, whether Amateur or Professional.

By entering the Biloela Eisteddfod – Music (Instrumental, Vocal), Speech and Drama, Dance you allow for the competitor to be interviewed and photographed during the Biloela Eisteddfod for official publicity purposes only (including website).

No Competitor may perform more than once in a section in any Solo.

NO Competitor who has gained a Place with a selection in the Music or Speech & Drama Sections at a previous Biloela Eisteddfod, may use it again as an Own Choice selection in this Eisteddfod.

No Competitor may perform the same work more than once during the current Eisteddfod.

The adjudicator shall have sole say concerning results and, no competitor, parent, guardian or teacher may approach the Adjudicator to discuss results.

Private Pupils of the Adjudicator, within twelve months of the Eisteddfod, CANNOT compete in any Sections to be judged by the said Adjudicator.

Protests, if any, must be made in writing and lodged with the Secretary within half an hour of the cause of the protest arising, accompanied by a Fee of $20.00 which shall be forfeited if the protest is considered frivolous. All protests shall be decided by the Protest Committee, whose decision shall be considered final.

Any omission or errors should be brought promptly to the attention of the Committee by notice in writing to the Secretary.

Every effort must be made to notify the Secretary of any withdrawals twenty-four (24) hours before Performance.

N.B: It shall be the responsibility of the competitor to be available at any time during a session in which his/her name appears, or advise the Secretary they have withdrawn.

The order of the program sessions will be strictly followed. The only acceptable reason for a change shall be a clash between two items in which a competitor is to perform - in which case a request should be made to the Secretary as soon as the problem is noted.

No competitor will be allowed to perform outside of the specified section at the time set down for that particular section, except if due to unforeseen circumstances.

A teacher, parent or guardian may accompany a competitor onto the stage only if acting as accompanist.

Prompting from the audience (including teachers) may result in penalty or disqualification of a competitor.

No teacher, parent or guardian will be entitled to enter or remain in the wings or backstage area during the performance item, except when performing committee duties. Only the competitors in the current section shall be allowed to congregate in the wings and backstage areas.

Competitors 11 years and over requiring stage props shall be responsible for the placement of these, with the help of the Marshall in charge of backstage. Producers of group items may supervise the setting up of the stage for these items.

Minimal use of props.

Stage props may be stored in the wings for the duration of the performance section only. ALL props must be removed within 48 hours of completion of the current eisteddfod or eisteddfod concert. Failure to do so will result in items being disposed of  by Venue Management and costs incurred will be passed on to individuals. Property left behind will NOT be the responsibility of the Eisteddfod Society.

The use of curtains will not be permitted. – exception – GROUPS (Dance).

No specialized lighting will be permitted.

The Civic Centre is available for practice – but NOT during the Eisteddfod.
Use of Stage Lights is at an extra cost.
Please enquire at the Venue Management 4992 2447 for rates.

ALL Venue Management and Eisteddfod Signage MUST be strictly adhered to. STRICTLY NO FOOD OR DRINK IN THE SOUND BOOTH.

Adjudication results will be available from the Reception Desk during breaks or at the end of a session.

 

Banana Shire Council Regulations

Evacuation Plans are displayed throughout the Civic Centre. Please familiarize yourself with Evacuation Procedures.

NO items will be permitted which entail the use of such things as sand, water, smoke, fog, dry ice, cream, food or drink, powder, electrical appliances, the lighting of matches, or any other item deemed to be a safety issue on/off stage for effect purposes.

Performances are to be restricted to stage use only – jumping off the front of stage to auditorium floor and running up through centre aisle to back of auditorium is strictly prohibited.

“NO SMOKING”signs must be observed.

“NO PARKING” Signs must be observed.

“NO FOOD OR DRINK” to be taken into the Auditorium (INCLUDING THE SOUND BOOTH) or the Supper Room. All food is to be consumed in the courtyard ONLY.

Failure to comply with venue management, workplace health and safety guidelines attracts additional fees (eg. cleaning). Such costs incurred by the Biloela Eisteddfod Society will be passed on to individuals/schools.

Sound equipment is provided by Biloela Civic Centre and is to be used as instructed by Venue Management Services to approved persons by the Eisteddfod Committee prior to the commencement of a session.

Entries

All responsibility is placed with the person submitting the entry to complete it correctly. Eisteddfod Committee takes all due care with entries but no responsibility will be taken for placing competitors in wrong sections if incorrect information provided by the entrant. No responsibility is taken for lost or missing entries by the Biloela Eisteddfod Society.

 

All enquiries for Entries, Programme, Bursaries and Withdrawals must be in writing or by e-mail to The Secretary, NOT THROUGH SOCIAL MEDIA (eg FACEBOOK).


Entries - Age

Proof of date must be available if requested.
Age shall be reckoned as at:
31.12.2017 – Music (Instrumental and Vocal), Speech and Drama
01.01.2017 - Dance

Entry

Entry and payment will be via the Stardom Competition Online Entry System.

 

The Stardom System can be accessed directly from the Entry tab on our website – the linked site is http://www.stardom.com.au. Payment is required at time of entry. Secure payment is offered online via credit card. Direct deposit is also available. Your entry is not confirmed until payment is received.

 

Before logging in to Stardom it is useful to peruse the schedule and print or record the sections that you are interested in entering. Teachers may enter on their students’ behalf. If competitors are entering individually, please ensure that duets/trios are only recorded on one entry.

 

Log in to Stardom (first time users will need to register with Stardom. Please record your username and password to enable you to check results and to enter in future years.)

 

Once logged in, Stardom will guide you through the entry system.

 

If you haven’t used the system before and are experiencing difficulty, please don’t hesitate to contact Melissa Kerr on 0488 923 624. Melissa will be happy to assist you as soon as practicable – please leave a message if you receive no answer.

Entry Fees

Solo $6.00 Trio $10.00
Duet/Duo $10.00 Quartet /Ensemble/Group $15.00

Closing Date for Entries

Music/Speech and Drama - 15 March 2017

Dance                            - 15 June 2017

Late Entries

No Late Entries will be accepted under ANY circumstances.

Refunds

Entry money will not be refunded for withdrawals or sickness.

MUSIC - SPECIAL RULES

Verses for Own Choice Vocal Pieces (Solo/Group) must be limited to three (3) verses and appropriate choruses.

 

Where costume/make-up changes are not involved, the Competitor may perform no more than TWICE in a Duo, Trio or Group Section, provided there is a change of performer/s.

All Accompaniment Sections entrants MUST perform with a Soloist, who will not be judged.

Conductors may accompany Choral and Group Items if they wish.

Use of Electronic Equipment for accompanying vocal, except in the specified Sections, is not allowed.

NO vocal backing is permitted on accompaniment recordings.

 

Submission of Own Choice and Set Piece Selection

 

It is imperative that the Own Choice Adjudicator Copies and Set Piece Selections (where a choice is offered) be in the hands of the Secretary no later than 26th April  - three (3) weeks prior to the Eisteddfod.

Own Choice and Set Piece Selection Form WITH Copyright Form 2 can be downloaded from the website Forms Tab.

If using recorded backing music for vocals (only where permitted) CD of music is to be submitted with Own Choice copy OR digital file is to be emailed. 

 

Late ‘Own Choice’ selections will incur a $10.00 Fee which must accompany the selection.

Any requests to change or substitute a copy already submitted must be in writing and accompanied by a $10.00 Fee prior to the commencement of that competition.

Numbering of Bars

Bars of music must be numbered in the Competitor’s attachment slip.

Accompanist

Competitors must make their own arrangement for Accompanists at the time of entry to avoid disappointment. Please ensure AMCOS Form 5 for Accompanists is completed where required.  AMCOS Form 5 can be downloaded from the Web Site - Forms Tab Music.

Official Accompanists

  • Must be contacted at date of entries close.
  • Music Teachers' Association of Queensland Inc. recommended Accompanist Fee:-
    One 1/2 hour Rehearsal and Performance to Grade 6 - $65.00

Copyright Requirements

The committee shall not be responsible for any infringement of copyright or royalty by individual performers or persons associated with the performance. Performers photocopying music for the adjudicator's copy do so at their own risk and no responsibility is accepted.

Please ensure ALL relevant copyright forms are completed, signed and submitted with Adjudication copies. CAL and Form 2 can be downloaded from the website Forms Tab.   N.B. These forms are part of the Own Choice/Set Piece Selection Form.

Guidelines for the use of photocopies

MUSIC

Adjudicator's copy

Set Pieces - The Adjudicator must work from an Original or Licensed photocopy.

Own Choice - The Competitor MUST supply the Adjudicator with a photocopy provided:

  • The copy is accompanied by a completed AMCOS Form No. 2 found on the website Forms Tab – Own Choice/Set Piece Selection Form.
  • The Eisteddfod Committee will destroy the Copy immediately after the Adjudication.
Competitor's copy

If the Competitor is not performing from memory, an  Original or Licensed photocopy MUST be used in the performance. This original can be a borrowed  Original i.e. borrowed from a library, a friend, or other competitor etc.

Backing media for Choirs/Vocal Groups/Contemporary Popular Music Vocal

It is the responsibility of individual Competitors (or the School/Studio etc. to which they belong) to obtain the appropriate permission or license for the making or recording of Copyright Musical Works, where these recordings are used as a backing for their Eisteddfod performance:

  • By recording a live performance (e.g. Pianist records an accompaniment)
  • By dubbing onto a disc or device from a Commercial Disc.

Schools Entering Eisteddfods -
Choirs, Vocal/Choral Groups, Orchestras, Bands, Instrumental Ensembles

To be eligible to compete in an Eisteddfod, School Groups must perform from purchased original sheets (e.g.: Choral sheets, Albums of pieces, Vocal scores, sets of bands or Orchestral parts, etc.) In addition, they may also rely on the AMCOS Licensed Copies, to be used in conjunction with and, as a supplement to, their originals. Prior to the performance, the Eisteddfod Committee will check that the competing School Group will be playing from the originals, supplemented on occasions by the permitted numbers of extra photocopies under the AMCOS License.

SPECIAL RULES - SPEECH AND DRAMA

Where costume/make-up changes are not involved, the Competitor may perform no more than TWICE in a Duo, Trio or Group Section, provided there is a change of performer/s.

An off-stage prompt may be used for Group Drama ONLY.

Prompting from the audience (including teachers) will result in disqualifications of a competitor.

 

Set Piece Selection

Set Verse/Group Speaking Selections - available by emailing the Biloela Eisteddfod Society (biloelaeiseddfod@bigpond.com).

 

Own Choice Selections

Time Limits (where indicated) on Own Choice Selections will be strictly ahdered to.

 

Submission of Own Choice and Set Piece Selections

 

It is imperative that the Own Choice Adjudicator Copies (including Bard) and Set Piece Selections (where a choice is offered) be in the hands of the Secretary no later than 26th April  - three (3) weeks prior to the Eisteddfod.

Own Choice and Set Piece Selection Form WITH CAL Form can be downloaded from the Web Site Forms Tab.

Late ‘Own Choice’ selections will incur a $10.00 Fee which must accompany the selection.

Any requests to change or substitute a copy already submitted must be in writing and accompanied by a $10.00 Fee prior to the commencement of that competition.

Copyright Requirements

The committee shall not be responsible for any infringement of copyright or royalty by individual performers or persons associated with the performance. Performers photocopying music for the adjudicator's copy do so at their own risk and no responsibility is accepted.

Please ensure ALL relevant copyright forms are completed, signed and submitted with Adjudication copies.  CAL Form can be downloaded from the Web Site - Forms TabNB: These Forms are of the Own Choice/Set Piece Form

Guidelines for the use of photocopies

Adjudicator's copy

Set Pieces - The Adjudicator must work from an Original or Licensed photocopy.

Own Choice - The Competitor MUST supply the Adjudicator with a photocopy provided:

  • It is accompanied by the completed CAL Form which can be downloaded from the Web Site Forms Tab – Own Choice/Set Piece Selection Form.
  • The Eisteddfod Committee will destroy the Copy immediately after the Adjudication.
Competitor's copy

If the Competitor is not performing from memory(eg: a reading) an Original or Licensed photocopy must be used in the performance. This Original can be a borrowed Original i.e. borrowed from a library, a friend, or other competitor etc

SPECIAL RULES - DANCE

The Competitor/s may perform no more TWICE in any Duo/Trio or Group Sections, provided there is a change of performer/s.

Dance competitors are requested to wear Cloaks or other suitable covering over dance costumes when not on or back stage.

Tap shoes must be muffled at all times when not on stage.

Because of danger to following Competitors, the painting of shoes between items will not be permitted back stage or in the dressing rooms.

Dressing rooms will be allocated to dance schools for GROUPS DAY ONLY. Dressing rooms must be left in a satisfactory state or a fee will be incurred.  Competitors may use any dressing room during solo, duo or trios sections. One backstage dressing room will be allocated as a 'BOYS ONLY' dressing room.

Time Limits apply to all Dance items and will be strictly adhered to.

Use of curtains is permitted for GROUPS only.

The Biloela Eisteddfod Society will not be held responsible for loss or damage to CDs, IPods or other devices.

NO vocal backing is permitted in any item containing Song and Dance.

Excessive volume of amplified music is not acceptable. Penalties may be incurred.

 

In Improvisation sections, competitors MUST be at the designated area backstage PRIOR to this section commencing. Failure to comply will result in disqualification.

Dance - Special Definitions

a) Free-movement/lyrical is defined as dance movements not held by the rigid constraints of classical ballet, often shedding tutus for freer outfits, bare feet and untied hair; however, the movements should demonstrate a flowing effect of the human form while interpreting the words and/or feelings of the music or song.

b) Contemporary is defined as abstract dance movements not bound by the restrictive rules of classical ballet; stylized, abstract movements. A style of theatrical dance that rejects the limitations of classical ballet and favours movements deriving from the expression of inner feelings.

c) Hip Hop is defined as energetic dance movements that are derived from break-dancing, but does not consisting wholly of break-dancing moves. Unlike most other forms of dance, which are often at least moderately structured, hip hop dance has few (if any) limitations on positions or steps. It is about the attitude and creatively of the dancer and choreographer.

d) Student Own Choreography. Routine must be 100% choreographed and performed by the competitor with no assistance from any teacher. The dance may be in any style but not necessarily entirely in the same style.

e) Jazz dancing is a form of dance that showcases a dancer’s individual style and originality. Every jazz dancer interprets and executes moves and steps in their own way. Jazz dancing is energetic and fun, consisting of unique moves, fancy footwork, big leaps and quick turns.

f) National Dance sections include dances from specific countries or culture, often passed down through generations which demonstrate inherited tradition and show typical customs of a particular country, nation or ethnicity. National Dance could include European, Asian, American, South Pacific and African cultural styles. This section does NOT include Scottish or Irish Dancing due to specialised competitions for this style of dance.

Copyright Requirements

The committee shall not be responsible for any infringement of copyright or royalty by individual performers or persons associated with the performance.

All dances must be based on original choreography. Any competitor who presents a dance merely copied from established works or films (YouTube etc.) will be disqualified – BREACH OF COPYRIGHT.

It is the responsibility of individual Competitors (or the School/Studio etc. to which they belong) to obtain the appropriate permission or license for the making or recording of Copyright Musical Works, where these recordings are used as a backing for their Eisteddfod performance:

  • By recording a live performance (e.g. Pianist records an accompaniment)
  • By dubbing onto a disc or device from a Commercial Disc.

 

Guidelines for making use of recorded music

---------------------------------------------------------------------------------------------------------------------------

 

Music for dance performances is played by the teacher or parent rather than by a technician - please be assured that teachers in the sound booth will assist if necessary. Prior submission of the music is not required, and it is a good idea to have a backup copy on hand.  Music is best presented on an ipod/smartphone/ipad or similar in whichever formt (mp3, mp4, etc) that the device uses.  A CD is acceptable as long as it can be played in a CD player rather than just on a computer.

Allocation of Bursaries, Awards, Prizes and Trophies

Bursaries and Awards

Eligibility criteria for Bursaries and Awards can be downloaded from the Web Site – Schedule Page:

 

  • Music – Instrumental
  • Music – Vocal
  • Speech and Drama
  • Dance

 

Entry for Bursary/Awards is automatic – no specific entry form is required.

 

Aggregate Points are calculated:  1st – 5 pts, 2nd – 4 pts, 3rd – 3 pts, HC – 2 pts, non-place – 1 pt.

 

There is no restriction on how often a competitor may win a Bursary or Award.

Prizes and Trophies

Awarded  at the Adjudicator's discretion. A competitor will not necessarily receive a trophy if the standard is not perceived by the Adjudicator as being high enough.

Perpetual Trophies

The engraving of Perpetual Trophies is the responsibility of the winner.

The Perpetual Trophies MUST be returned to:
Trophy Co-ordinator, 42 Cooper Street, Biloela QLD 4715

Four (4) weeks prior to the following year’s eisteddfod.

Failure to return trophies by this time will incur a penalty fee.

Any concerns regarding trophy returns contact:
Trophy Co-ordinator 0428 185 215/0488 923 624.

Place, Merit Cards, Badges

First place winner/s for Solos, Duos/Duets and Trios will be awarded Badge/s plus a Certificate/s.

Second Place winner/s will be awarded Badge/s and Certificate/s. These prizes will be awarded at the Adjudicator’s discretion.

Third place Badge/s and Certificate/s will be awarded at the Adjudicator’s discretion.

Ensembles, Groups and Choral Groups will be awarded a certificate only.

Members of winning Groups may purchase either  Gold, Silver, Bronze Badges for $4.00.

Participation Badges are also available for purchase at $4.00 each.

Admission Charges

Competitors may enter FREE ONLY to the session of the Eisteddfod in which they are performing.

ALL members of the public who are non-competitors (Adults and Students) are required to pay at the front door upon entry to each session of the Eisteddfod.

All admission charges will be available in the programme.

Programmes
Music $5.00
Speech and Drama  $5.00
Dance $5.00

 

Programs may be pre-purchased with on-line entry for $8.00 including postage.

Concert

Friday 2 June 2017

Schedules and Programmes

Available from:

  • Web site (Schedule only)
  • Manda Jane Fashions, Kariboe Street, Biloela
  • DJ's Shoes
  • Biloela Eisteddfod Secretary
         
Instrumental competition - Biloela Eisteddfod Vocal competitions - Biloela Eisteddfod Speech Competition - Biloela Eisteddfod Drama competitions - Biloela Eisteddfod Dance Competitions - Biloela Eisteddfod
Music - Instrumental Music - Vocal Speech Drama Dance